Copy-Paste Sphere of Influence Prompts for Realtors
September 30, 2026 · 5 min read
Most agents don't lose business because they forgot how to sell. They lose it because their sphere goes quiet for six weeks and then gets a bulk email nobody asked for. If you're a solo agent with about 40 contacts and no assistant, this is your Sunday routine: paste one prompt, fill the brackets, send it.
Weekly check-in touches
Short, specific, one question. Write these Sunday night, send Monday morning.
Write a 35-word check-in text to [CLIENT NAME], who bought in [NEIGHBORHOOD] in [YEAR]. Mention one specific thing happening in [NEIGHBORHOOD] this month, ask one easy question, and skip the pitch and emojis. Sign it [YOUR NAME], [BROKERAGE].
Turn one closed transaction into three separate sphere touches. Details: [ADDRESS], [PRICE], [NEIGHBORHOOD]. Give me a 30-word text for day 1, a 60-word email for week 2, and a handwritten-note script for week 4. Use a different angle in each.
Write a 120-word Monday email to my sphere using only these numbers: median price [MEDIAN PRICE], average days on market [DAYS ON MARKET], active listings [INVENTORY]. Do not invent or round any statistic. End with one question about their plans in the next 12 months.
Re-engaging dormant contacts
These skip the guilt-trip opener.
Write a re-engagement text to [CLIENT NAME], who I last spoke with in [MONTH/YEAR]. Do not apologize for the gap and do not open with "it's been a while." Lead with one useful local fact, then ask if they still own [ADDRESS]. Keep it under 40 words.
I have 40 contacts in my database. Sort the list below into four buckets: talked to in the last 90 days, 3-12 months ago, over a year ago, and never met in person. Then give me one opening line for each bucket. Contact list: [PASTE LIST].
Write a 50-word "just listed near you" text to [CLIENT NAME] about [ADDRESS] at [PRICE]. Frame it as neighborhood information, not a pitch. If they reply, suggest a 10-minute call. Sign as [YOUR NAME], [BROKERAGE].
Referral asks that don't feel needy
Ask once, be specific, and never combine it with a market update.
Write a referral ask to [CLIENT NAME], who closed [X] months ago. Reference one specific detail from their transaction. Ask for an introduction to one person they know who is thinking about a move. Under 60 words, no flattery.
Turn my thank-you note to [CLIENT NAME] for the referral of [REFERRAL NAME] into a 4-line email. Include one update on where things stand. Do not ask for another referral in the same message.
Write a quarterly stay-in-touch text for 20 past clients who have never referred anyone. Rotate three angles across the batch: a local event, a [SEASON] maintenance reminder, and a market question. Give me all 20 as separate lines.
Market and neighborhood updates
Keep these factual and short.
Draft a 70-word note to leave with the neighbors of [ADDRESS], which just went under contract. I represented the seller. Share the list price [PRICE] and one line inviting them to ask what their home is worth. Keep the tone factual with no promises about future price.
Write my monthly update for [NEIGHBORHOOD]: 150 words, two paragraphs. Use only what I give you — [RECENT SALES], [NEW LISTINGS], [ROAD OR SCHOOL NEWS]. Add one line suggesting readers talk to their lender or CPA for financing or tax questions.
Write a two-step follow-up for [CLIENT NAME], who has not replied to my last text. Step one: a 25-word nudge three days from now. Step two: a 25-word closing message ten days from now that gives them an easy out. After step two, I stop. No pressure language.
Pro tips before you paste
- Fill in every bracket. A message sent with [NEIGHBORHOOD] still in it does more damage than sending nothing.
- Text only contacts who gave you their number for updates, and send business texts between 9 a.m. and 8 p.m. local time.
- Decision rule: use the dormant-contact prompt only for people already in your database before they closed. Newer contacts get the market update for two months first.
- Cap it at two unanswered texts, then move that person to a quarterly list.
Frequently asked questions
How often should I text my sphere of influence as a real estate agent?
One personal check-in a week and one value touch a month is enough for most solo agents. More frequency without a reason to reach out reads as spam.
What do I say to a past client I haven't talked to in a year?
Skip the apology and lead with something useful — a sale on their street, a maintenance reminder, or a change in their local market. Then ask one easy question.
Can I use ChatGPT to text my sphere of influence?
Yes, for drafting. Send each message yourself to catch anything the model got wrong about a name or address, and check your brokerage's texting policy before sending in bulk.
Get 300+ prompts like these
The Real Estate AI Prompt Vault covers listings, buyer & seller emails, social media, negotiations, and more.
Get the Prompt Vault – $12